Fresha Total Cost Calculator (UK)
Calculate your full monthly Fresha cost: subscription, marketplace new client fee, and processing.
Quick answer
Fresha's modeled UK barber cost on this page has three parts: a fixed subscription, a marketplace fee for new clients, and card processing on card transactions. For solo accounts, the subscription is £14.95 ex VAT per month. Team accounts are modeled at £9.95 ex VAT per bookable team member.
The biggest difference between barbers is usually the variable spend. Marketplace cost rises with new-client reliance and average ticket size, while processing cost rises with card payment share and payment type.
That means two shops on the same plan can have very different monthly totals. If you want the broader fee explanation behind these numbers, read the Fresha fees guide for UK barbers.
At a glance
- Independent subscription
- £14.95 ex VAT
- Team subscription
- £9.95 per bookable team member ex VAT
- Marketplace fee
- 20% of service price, £4 minimum per new client
- Processing
- Depends on payment type and card payment share
- VAT
- Optional display toggle so you can compare ex VAT and total monthly cost
What this calculator includes
Subscription fees
The calculator includes Fresha's fixed monthly platform cost. It models the independent plan at £14.95 per month ex VAT and the team plan at £9.95 per bookable team member ex VAT.
Marketplace new client fees
Marketplace spend is calculated separately from your subscription. This page models the fee as 20% of the service price with a £4 minimum, so the new client cost rises as your average booking value rises.
Card processing fees
Processing is estimated from your average ticket, card payment percentage, and payment type. In-person, online, and manual entry all carry different fee assumptions, and you can also include the Tap to Pay add-on.
VAT
Turn VAT on to see each fee bucket ex VAT, VAT amount, and total. That makes it easier to compare the headline fee with the full monthly amount you may actually feel in the business.
How Fresha pricing works for barbers in the UK
Fresha pricing is not just one fee. For most barbers, the real monthly cost is a mix of fixed software spend, variable marketplace acquisition spend, and payment processing on card transactions.
The fixed part is the subscription. The variable part is what changes with your booking volume and client mix. If you rely on marketplace discovery for new clients, the marketplace fee can become the biggest cost bucket. If most of your diary comes from repeat business, your spend may lean more toward subscription and payment processing instead.
That distinction matters when you are deciding whether Fresha is worth it. A barber with strong repeat demand may use this page to isolate software and payment cost. A barber using Fresha for growth can use it to see how much each new client is really costing across the month.
When Fresha gets expensive
Costs usually rise fastest when your average ticket is high, because the modeled marketplace fee is tied to service value. They also rise when a larger share of your bookings come from marketplace new clients.
Card-heavy businesses can also see more monthly cost because the processing bucket grows with card usage and payment type. If you are comparing platforms, it is worth checking the Booksy total cost calculator alongside this page instead of comparing subscription fees alone.
Example Fresha monthly cost
For a barber charging £25 on average, seeing 80 clients per week, taking 10 new clients per month, and processing 80% of payments by card, the estimated monthly Fresha cost comes out at roughly £242.23 including VAT on the independent plan with standard in-person payments.
Worked example breakdown
- Subscription
- £17.94 inc VAT
- Marketplace fee
- £60.00 inc VAT
- Card processing
- £164.29 inc VAT
- Total monthly cost
- £242.23
This example reflects the same fee assumptions used in the calculator: independent subscription, in-person card payments, no Tap to Pay, and VAT switched on.
Who this calculator is for
Solo barber using Fresha for admin
If you mainly use Fresha for calendar, booking, and payments, this page helps you separate the fixed software cost from the processing cost. That gives a clearer monthly number than looking at subscription alone.
Barber using Fresha marketplace for growth
If you are leaning on marketplace discovery, use this calculator to see what new-client acquisition is doing to your real monthly spend. It pairs well with the price increase calculator if you are checking whether a pricing adjustment would offset those fees.
Small team comparing total software cost
If you run a small team, this page helps you estimate the full monthly spend rather than just the per-seat subscription. If you also want to understand what that spend means for owner income, compare it with the take-home calculator.
How to use this tool
Start with your average service price, weekly client volume, and card payment share. Then choose whether to input new clients as a monthly count or as a percentage.
Use Marketplace mode for new client fee planning and Total Cost mode for the full monthly Fresha bill.
If you want the full fee context first, the detailed Fresha fees guide breaks down how these modeled charges fit together.
Frequently asked questions
- What does this calculator include?
- It includes Fresha subscription costs, marketplace new client fees, and card processing fees. You can also toggle VAT.
- How much does Fresha charge for new clients?
- This calculator uses a marketplace fee of 20% of the service price, with a £4 minimum per new client. On a £25 service, that works out at £5 before VAT.
- Does Fresha take 20%?
- For marketplace-acquired new clients, this page models Fresha as charging 20% of the booking value, subject to a minimum charge. That is separate from subscription and card processing fees.
- How much is Fresha subscription for barbers?
- This tool models Fresha subscription as £14.95 per month for an independent account, or £9.95 per bookable team member on the team plan, before VAT.
- How much does Fresha cost per month?
- There is no single monthly cost because Fresha has fixed and variable fees. Your total depends on subscription plan, how many marketplace new clients you get, how much you charge, and how much of your revenue goes through card payments.
- Does Fresha charge card processing on top?
- Yes. Card processing is estimated separately from subscription and marketplace fees based on payment type, average ticket size, and card payment share.
- Does Fresha charge VAT in the UK?
- Use the Include VAT toggle to view the fee buckets ex VAT, VAT amount, and total. That makes it easier to compare the pre-VAT and VAT-inclusive monthly cost.
- Can I calculate only the new client fee?
- Yes. Use the Marketplace fee mode for a focused view of new client acquisition fees only.
- Can you use Fresha without marketplace fees?
- Yes. Marketplace fees only apply when you win new clients through Fresha's marketplace. This page also shows the non-marketplace cost so you can compare the difference.
- Does Fresha charge on repeat clients?
- This page models marketplace fees for new clients only, not repeat clients. Repeat bookings can still contribute to subscription and payment processing costs depending on how they are paid.
- What is the difference between subscription and marketplace fees?
- Subscription is the fixed monthly platform cost. Marketplace fees are variable and depend on how many new clients you get through Fresha and what those bookings are worth.
- What fees are fixed and what fees are variable?
- Subscription is the fixed fee in this model. Marketplace and card processing are variable because they move with booking value, new client volume, payment type, and card payment share.
- Is Fresha worth it for barbers?
- That depends on how much of your monthly spend comes from marketplace client acquisition versus fixed software and payment costs. The calculator helps you see whether the new client volume justifies the total spend.
- Can barbers reduce their Fresha costs?
- Barbers usually reduce modeled costs by lowering marketplace reliance, reviewing card payment mix, or improving average ticket value so fees make more commercial sense relative to revenue. This calculator helps you test those scenarios without changing the assumptions.
Related tools
Want a full explanation of every Fresha fee?
Read our Fresha fees guide →Found this useful? Share it with another barber
For illustrative purposes only. Check your provider's latest pricing.